Job Description:
The Contract Administrator is responsible for customer contract administration utilizing the IMOS system to ensure accurate forecasting, reporting, and billing of freight, laytime, and voyage cost recovery.
Key Responsibilities:
- Review cargo handling forms and Bills of Lading for accuracy, working with vessel and shore staff to address errors.
- Process IMOS customer invoices and works with relevant parties in Billing, Traffic and Sales to ensure invoice accuracy in accordance with contract terms, prior to approval and billing.
- Processes vessel laytime statements in accordance with customer contract terms prior to Traffic approval.
- Support the Sales team with account management activities including IMOS contract entry and maintenance, and the creation of ‘linked liftings’.
- Work with Sales and Traffic to make day-to-day changes to linked liftings and COA tonnage.
- Assist with budgeting and the ongoing maintenance of the vessel supply/demand forecast.
- Maintains standard voyage expenses in the IMOS estimator.
- Update IMOS for CPI and fuel price changes as they occur.
- Review and maintain data within the IMOS system to ensure accuracy.
- Complete other Commercial tasks as assigned from time to time.
Skills, Abilities and Experience
- Bachelor’s degree in Business or equivalent experience.
- Experience in interpreting and administering contractual documents preferred.
- Proficient with IMOS and its commercial functions preferred.
- Knowledge and understanding of the Great Lakes and Lawrence Seaway system is an asset.
- Knowledge of the billing process is an asset.
- Strong proficiency in Microsoft Office, particularly Excel, Word and PowerPoint.
- Effective communication (verbal and written) skills.
- Able to multi-task, establish priorities and work independently with minimal supervision.
- Able to build and maintain effective working relationships with stakeholders.
- Confidentiality, discretion and diplomacy on all business matters.
- Strong attention to detail and accuracy.
- Capable of identifying and solving problems in a timely manner.
- Exceptional interpersonal and customer service skills.
Working Conditions:
- Operates in a standard office environment with routine use of standardized office equipment, such as phones and computers.
Algoma is an equal opportunity employer and we are committed to creating an inclusive environment for all employees. We are dedicated to building a team that represents a variety of backgrounds, perspectives and skills. All employment is decided on the basis of business need, qualifications and merit. Algoma encourages applications from designated group members identified under the Federal Employment Act. Applicants must be legally authorized to work in Canada without sponsorship from Algoma. Algoma Central Corporation is committed to the full inclusion of all qualified individuals. As part of this commitment, Algoma will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please contact recruitment@algonet.com. Algoma Central Corporation encourages applications from designated group members identified under the Federal Employment Equity Act. Applicants must be legally authorized to work in Canada without sponsorship from Algoma.